Smart Records Management
Built for Fire Chiefs
by
Fire Chiefs

A unified workflow software system designed for the unique,
day-to-day operations of fire departments.

Focused on Fire Departments

Manage every aspect of your operation from a single unified database

Features and Benefits

Mobile-Based Platform

Desktop compatible

Cloud-based

CAD Integration

Data linked to property address

Onsite and virtual training

Controlled User Access

Easy Filtering Capabilities

Capabilities

One seamlessly integrated productivity suite

NFIRS

Property Management

Pre-Fire Planning

Inspections & Permitting

Activity Tracker

Duty Roster

Training & Credentialing

Apparatus Maintenance

NFIRS

We took a fresh look at the NFIRS user interface to ensure better data reliability and more accurate reporting while eliminating the possibility of inconsistencies around the reporting of similar incidents. A number of enhancements have been made to avoid NFIRS code confusion.

Module Features:

Review narrative in list view
Optimized for mobility
List unlimited actions
Take and store photos
Track customized studies
Department customized fields

Built-in quality control
Report templates
Narrative templates
Automatically integrate CAD data
Search across the entire 100-900 series

Property Management

Collect, manage and easily access site data on your iPad by address and common name. Details for each address include: audio notes, photos, multiple contacts, reports, inspections, violations, pre-plans, notes and a Google street map.

Module Features:

Track property use and type
Hydrant location, flow, in and out of service, LAT/LON
Risk assessments, critical infrastructure, abandoned sites

Condos, multi-building complexes, multi-use buildings, shopping plazas and malls
All site related NFIRS reports
Attached floor plans and Tier 4 documents

Pre-Fire Planning

Real-time, accurate, accessible Pre-Fire Planning is critical for effective fire-fighting operations. The ultimate aim of the StationSmarts records management system is to enable SMART FIRE FIGHTING by delivering useful information to the first responders who need it, when they need it – before, during, and after a fire incident or other emergency. StationSmarts enables the creation, storage, exchange, analysis, and integration of data.

Module Features:

Verbal notes and photos
Location of in-service hydrants and standpipes
Building construction type
Building layout and room functions
Floors plans and sketches
Lockboxes
Interior stairwells and elevators
History of inspections

Locations or absence of sprinklers
Photos of building structure
Heating plant and utility cutoffs
Available water lines and capacity
Occupancy data
Hazardous materials
Emergency contact information

Inspections & Permitting

Inspections & Permits

With Fire Codes embedded into a smart checklist, StationSmarts’ inspection module enables fire prevention staff to manage and schedule inspections, track past violations, generate and distribute certifications and code violations, all from a tablet or iPad. This checklist method ensures consistency, portability of code references, and easy retrieval of prior inspections. Additionally, inspections can be sent to property owners as a PDF while still on the inspection site. No additional data entry is required back at the office, and all inspections are automatically linked to the property address.

Module Features:

Photograph violations
Audit history of failed inspection detail

Link inspections to site address
Issue PDF compliance or noncompliance while still on site

Activity Tracker

StationSmarts 101: Activity Tracker

Activity Tracker is essentially a log book on steroids, an automated and easy way to maintain, track and filter specific department actions, organized by category and date. Information captured in the activity tracker populates related modules, eliminating the need for duplicate data entry.

Highly customizable
Quick and easy reporting

Consistent records captured by category and date
SMS and email broadcasting

Duty Roster

Create daily rosters for first responders and administration, whether career or volunteer.

Module Features:

Track vacation, personal or sick day coverage
Automate weekly payroll reporting
Create rosters in advance of the actual shift start time
Create multiple shift rosters for any given day

Customize the categories of data used
Create and update duty rosters on mobile or desktop
Assign staff to an apparatus seat position; generate a hard copy “ride sheet”
Indicate staff certifications on the active roster

Training & Credentialing

The Training & Credentialing module keeps track of employees’ progress as they maintain important credentials, certifications, and licenses. Users easily run reports to see whose license, or credential is expiring or approaching expiration. Access comprehensive training and compliance records for ISO reviews or cases of litigation using simple documentation on those eligible to be on a Task Force or Tech Rescue Team.

Module Features:

Schedule and track individual and group training
Measure progress against department defined curriculum
Assess individual progression towards training goals, certifications

Align curriculum with industry standards such as NFPA, ISO and OSHA
Track steps toward initial certification or recertification
Alert staff and management when expirations or deadlines are approaching

Apparatus Maintenance

Keep in-service fire apparatus serviced, maintained, in safe operating condition and ready for response at all times. This module allows departments to track the requirements for establishing a preventative maintenance program for fire apparatus along with all associated costs, including backup documentation.

Module Features: