Smart Records Management
Built for Fire Chiefs
by Fire Chiefs

Manage every aspect of your operation

A single unified database

A single unified database

“What Our Chiefs Have to Say”

Chief Grafton

“Station Smarts has modernized and streamlined our data management and files including rosters, training, vehicle maintenance, property inspections/documents. We have easy access to these records and the ability to run reports and present the information in a professional manner. Customer support is always available and they quickly go above and beyond to help.”

Stoneham, MA

Chief Stowers

“I think StationSMARTS as it continues developing its system will become the gold standard for records management.”

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Chief Collina

“Bringing us into the 21st Century with their system. Thanks to all involved in making it happen.”

Melrose, MA

Chief Partington

“I am looking forward to StationSMARTS to achieve our primary goal: to create a central repository of all the department’s key data so that it can be managed, analyzed and shared both internally and externally. I am also expecting StationSMARTS to play a big role helping us to gain accreditation by the Center for Public Safety Excellence”

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Narragansett, RI

Chief Young

“I just wanted to personally thank you for fixing that issue last night. We’re really trying to make StationSMARTS work for everything in Lincoln ….. Your customer service is second to none and I really appreciate it.”

Lincoln, MA

Chief Pease

“Anyone has questions about StationSMARTS have them call me.”

Ludlow, MA

Chief Jackson

“Stationsmarts, they’ve been great to work with and are very aggressive at dealing with any issues we may have. They have worked incredibly hard to customize their software for our purposes, they all have a great work ethic and are a pleasure to deal with.”

Quincy, MA

Chief Judge

“StationSmarts does the things we need it to do, while letting us stay focused on fire service. Thanks for the fast turnaround!!!”

Concord, MA

Lt. Cashman

“Thanks for all of your help…..Keep up the good work.”

Scituate, MA

Chief Delorie

“It was important to me that command staff accepted the system and they did completely”

Wellesley, MA

Chief Fisher

“Thanks again for always being helpful.”

Merrimac, MA

Chief Rullo

“Ultimately, this system will enable us to be even more efficient and effective in serving our community. And that is our principal goal.”

Mashpee, MA


One seamlessly integrated productivity suite


We took a fresh look at the NFIRS user interface to ensure better data reliability and more accurate reporting while eliminating the possibility of inconsistencies around the reporting of similar incidents. A number of enhancements have been made to avoid NFIRS code confusion.

Module Features:

  • Review narrative in list view
  • Optimized for mobility
  • List unlimited actions
  • Take and store photos
  • Track customized studies
  • Department customized fields
  • Built-in quality control
  • Report templates
  • Narrative templates
  • Automatically integrate CAD data
  • Search across the entire 100-900 series
StationSmarts Property Management Module screen on an ipad

Property Management

Collect, manage and easily access site data on your iPad by address and common name. Details for each address include: audio notes, photos, multiple contacts, reports, inspections, violations, pre-plans, notes and a Google street map.

Module Features:

  • Track property use and type
  • Hydrant location, flow, in and out of service, LAT/LON
  • Risk assessments, critical infrastructure, abandoned sites
  • Condos, multi-building complexes, multi-use buildings, shopping plazas and malls
  • All site related NFIRS reports
  • Attached floor plans and Tier 4 documents

lookAHEAD Preplans

Fast, clear alerts with driving directions, pre-plan details, hydrant mapping, floor plans and site photos.


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Inspections & Permits

With Fire Codes embedded into a smart checklist, StationSmarts’ inspection module enables fire prevention staff to manage and schedule inspections, track past violations, generate and distribute certifications and code violations, all from a tablet or iPad. This checklist method ensures consistency, portability of code references, and easy retrieval of prior inspections. Additionally, inspections can be sent to property owners as a PDF while still on the inspection site. No additional data entry is required back at the office, and all inspections are automatically linked to the property address.

 Commercial iPad Inspection

StationSmarts Property Management Module screen on an ipad

Module Features:

  • Photograph violations
  • Audit history of failed inspection detail
  • Link inspections to site address
  • Issue PDF compliance or noncompliance while still on site

Activity Tracker

Activity Tracker is essentially a log book on steroids, an automated and easy way to maintain, track and filter specific department actions, organized by category and date. Information captured in the activity tracker populates related modules, eliminating the need for duplicate data entry.

Module Features:

  • Highly customizable
  • Quick and easy reporting
  • Consistent records captured by category and date
  • SMS and email broadcasting

Duty Roster

Create daily rosters for first responders and administration, whether career or volunteer.

Module Features:

  • Track vacation, personal or sick day coverage
  • Automate weekly payroll reporting
  • Create rosters in advance of the actual shift start time
  • Create multiple shift rosters for any given day
  • Customize the categories of data used
  • Create and update duty rosters on mobile or desktop
  • Assign staff to an apparatus seat position; generate a hard copy “ride sheet”
  • Indicate staff certifications on the active roster
StationSmarts Property Management Module screen on an ipad

Training & Credentialing

The Training & Credentialing module keeps track of employees’ progress as they maintain important credentials, certifications, and licenses. Users easily run reports to see whose license, or credential is expiring or approaching expiration. Access comprehensive training and compliance records for ISO reviews or cases of litigation using simple documentation on those eligible to be on a Task Force or Tech Rescue Team.

Module Features:

  • Schedule and track individual and group training
  • Measure progress against department defined curriculum
  • Assess individual progression towards training goals, certifications
  • Align curriculum with industry standards such as NFPA, ISO and OSHA
  • Track steps toward initial certification or recertification
  • Alert staff and management when expirations or deadlines are approaching

Apparatus Maintenance

Keep in-service fire apparatus serviced, maintained, in safe operating condition and ready for response at all times. This module allows departments to track the requirements for establishing a preventative maintenance program for fire apparatus along with all associated costs, including backup documentation.

Module Features:

  • Schedule and record inspections
  • Track date, engine time and miles
  • Attach documents such as, inspections, invoices and registrations
  • Take and store photos
  • Track expenses down to the component
  • Report expenses by apparatus, component and vendor


Interested in using StationSmarts?

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